Today, we will be discussing Time Management, why time management is important & about time management skills. As for starters, let us question what is Time Management? It is the process of allocation of time & acting accordingly to increase productivity & a way to make sure of no time wastage. In today’s world, Time Management is an absolutely necessary skill to have. Sometimes we may struggle to manage time efficiently, if we follow some simple steps it will not be that hard.
1. Figuring Out How the Time is Being Spent
To adjust our personal time management, first we need to figure out where the time is going. We can try to determine it by logging our activities for a week. We can try to figure out how much we can practicably accomplish in a day. Also, you can try to find out the time wastages & try to point out the activities which are not bringing any positive outcome. As we do this time audit, it will become quite clear how much of our time is spent on unproductive thoughts, conversations, and activities. This activity can also help us to determine the time of day when we are most productive, like this we can know when to work on our projects demanding the most attention and creativity.
2. Make a Schedule & Stick to it
This stage is unconditionally vital for learning how to manage time at work. After the previous activity, we can easily figure out the best time to work, we have to make a schedule telling us when to work & what to work on. Before starting the work, we need to plan a to-do list & need to allot the required time for that accordingly. We should write them down on a piece of paper or make a list on our phones to ensure we are not missing any tasks. As we proceed, some new tasks may arrive, and we have to make sure that they are making their way into the list too.
3. Prioritize Tasks
As we establish our to-do list, prioritization is the key to successful time management. We can start by eradicating tasks that we shouldn’t be doing. Then identify the three or four most important tasks and do those first. That way we can make sure we can finish the essentials. We have to assess our to-do list and make sure we have organized it based on the importance of a task rather than its urgency. Important responsibilities support the accomplishment of our goals, whereas crucial responsibilities need instant attention and are linked with the achievement of maybe someone else’s goals. We tend to let the crucial dominate when we should really focus on activities that support our professional goals. We need to avoid that at any cost.
4. Avoid The Impulse To Multitask
This is the most simple thing for Time Management yet most hard to follow. We can emphasize the task at hand and block out all disruptions. It can be tempting to multitask, but trying to do that can be a major cause of the downfall itself. We lose time and reduce efficiency when switching from one task to another. It is best to finish work & then go for another.
5. Allocate Time Limits To Tasks
Part of the successful creation of a schedule is to allocate a certain time limit for mentioned tasks. We need to assess how much time we need to complete a certain task & allot that time for it. Sometimes, the work may take a bit more time than the calculated time, there is nothing to be upset about it. We need to think about how we can squeeze time out from some different work. Sometimes, a task may take lesser time than the allotted time. It is up to us how to utilize that left-over time.
6. Avoid Distractions
Social media, Web browsing, Streaming Platforms, Instant messages, and distractions can come in any shape & mode. key to personal time management is being upbeat about getting rid of them. Firstly, we need to identify two distractions that waste our time & need to take care of them. If it is notifications from social media, we can try to turn off the data of our phone when working on some important thing. When we are doing something important in the workplace, we can let our friends & family know that & inform them not to disturb us during this time period unless it is absolutely necessary.
By following these steps we can ensure efficient time management.
Why Time Management Is Important
We have discussed some tips for effective Time Management. Now, let us establish why it is being so important in our lives.
1. Less Stress
If we want to lessen stress in our lives, time management is absolutely necessary for that. Those who can control the allocation of time, suffer from less stress, and as they enjoy a good time-work balance, stress cannot engulf them easily. Managing our time ensures we don’t feel tired all the time. Good time management enables us to be more productive with the time we have. Increased productivity ensures we stay on top of our to-do list & prioritize our most important work. Less stress surges productivity and helps us to sleep better. It also helps to create a better work-life balance.
2. More Time Freedom
Time management techniques ensure we have the time freedom to do more of the things that matter most to us. Efficient time management guarantees we focus time on our biggest priorities. Prioritization creates greater time freedom.
3. More Productivity
Efficient Time management enables us to increase our productivity. This is not a one-time benefit, it is lifelong help. By managing time, we can work more efficiently in every aspect. We can focus more on a particular task & can finish it with more energy & efficiency.
After the realization of why time management is important, we can get up & try some active Time Management in our lives for some benefits, and some more efficiency which will enable us to boost our performance in our personal/ professional field & will provide a strong ladder to reach our goal.